At Integro Business Solutions, we are committed to protecting your personal data and upholding your right to privacy. This Privacy Policy outlines in detail the manner in whichwe collect, use, disclose, and safeguard the information that you provide while accessing and using the Integro HRM platform (the “Platform”), including our web and mobile applications. This document applies to all categories of users, including HR administrators, company representatives, and employees, and is designed to promote transparency in our data handling practices.
We collect personal information that enables us to provide comprehensive and legally compliant HR management services. This information may include your full name, contact details, national identification information, and employee identification codes. We also process employment-related details such as your job title, department, contract type, and reporting line, as well as sensitive payroll and compensation information, including salary figures, benefits, bank account details, and statutory deductions. Additionally, our system captures operational HR data such as attendance logs, leave history, performance evaluations, disciplinary records, and timesheet data to facilitate automated administrative workflows.
To ensure secure and seamless access to the Platform, we collect technical data from your device, including your IP address, browser type, session logs, and other metadata. In some cases, where explicitly permitted by you, location data may also be accessed to optimize certain features. We also use cookies and tracking technologies to maintain user sessions, enhance system performance, and personalize content. These technologies support authentication, interface customization, and analytical functions.
The information we collect is used strictly for legitimate business purposes. These include the registration and management of employee accounts, payroll execution, leave processing, performance tracking, compliance with labor laws, and the communication of official HR updates. Our data processing also supports the broader goal of improving platform usability and service quality. Where applicable, data may be used to enforce terms of use, investigate abuse, and prevent fraud.
Our legal basis for processing your information is grounded in four primary principles: the necessity of data processing for the execution of employment-related contracts; the legal obligation to comply with labor, tax, and reporting standards; our legitimate interest in delivering secure and efficient services; and, where appropriate, your explicit consent, particularly in cases involving optional communications or promotional outreach.
While we do not sell or rent personal information to third parties, we may share your data under specific conditions. Your employer or HR department may have access to your employment records for administrative purposes. Certain third-party vendors, including those offering cloud hosting, system analytics, and payroll integration, may be engaged to support our services. These partners are bound by strict confidentiality and data protection agreements. We may also disclose information to regulatory authorities when legally mandated, such as during audits or compliance investigations.
Security is a cornerstone of our operations. To that end, we employ end-to-end encryption, access control mechanisms, multi-factor authentication for sensitive roles, and periodic security audits. All transmitted data is encrypted using industry-standard protocols, and access to personal data is strictly role-based and limited to authorized personnel only. While we strive to implement best-in-class protections, we encourage users to safeguard their passwords and report any suspected breaches promptly.
Data is retained only for as long as it is necessary to fulfill the purposes described herein or to meet regulatory requirements. Typically, employment records are stored for up to seven years following termination, while payroll data may be retained longer depending on statutory mandates. Technical logs and session data are retained for shorter durations unless otherwise required. Once the retention period expires, data is securely deleted or anonymized.
As a user of the Platform, you have the right to request access to your personal data, correct any inaccuracies, or request its deletion when appropriate. You may also object to the processing of your data or request that its use be limited. In certain cases, you can request a portable version of your data in a machine-readable format. Requests related to these rights can be submitted to privacy@integrohrm.com and will be addressed in a timely and compliant manner, typically within 30 days.
In instances where data is transferred across borders—for example, when stored in cloud facilities located outside your country—we ensure compliance with international data protection laws. Such transfers are governed by protective legal frameworks, including standard contractual clauses and data hosting in jurisdictions with recognized data privacy laws.
The Platform is intended solely for adults in a workplace setting. We do not knowingly collect data from individuals under the age of 18. Should such data be identified, it will be promptly deleted from our systems.
This Privacy Policy may be revised periodically to reflect operational, legal, or technological changes. We will notify users of substantial updates through platform notifications or email. Continued use of the Platform following changes signifies your acceptance of the revised policy.